Employee Attendance Policy Sample
A formal series of guidelines and regulations for employees’ attendance is known as the Employee Attendance Policy. It comprises absenteeism policies and information on what is expected of an employee, such as the total number of leaves permitted, the eligibility requirements for absences, the reporting time for work, the break time, the daily expected working hours, and the process for applying for leaves. Additionally, you receive a brief description of the several types of leaves that an employee may use, such as privilege leaves, menstrual leaves, ill leaves, and casual leaves.
The policy also specifies the guidelines for consequences for going over allowed leaves, falsifying attendance records, lapses, and payroll calculation. An employee’s attendance policy emphasizes the value of timeliness and consistent attendance. It makes employees aware that unnecessary absences from work result in decreased productivity and higher costs for the business. Therefore, this understanding helps in maximizing an organization’s total production.
How do you Create an Employee Attendance Policy Include: An Employee Attendance Policy includes the following things:
1. Failure to clock In or clock out:
Employees are supposed to clock in and out when they enter the office, regardless of shifts. In addition, they are supposed to inform the manager if any issue occurs during clock-in and clock-out.
2. Calculation of attendance:
Employee attendance is calculated on the point system. An employee is given points on the following parameters: 1. Tardy: ½ point 2. Early departure: ½ point 3. Absent with calls: 1 point 4. Absent, no call: 2 points 5. Delay in coming back from lunch & other breaks above 30 minutes: 1 point .
3. Disciplinary action for attendance infractions:
Employees will face disciplinary actions if they are absent regularly and not following the employee attendance policy. Here is the point-based system to assess the repercussions an employee has to face. 3 Points: Verbal warning 4 Points: Written warning 5 Points: Meeting with manager/director leading to suspension 6 Points: Employees are accountable for termination.
4. Excused, unpaid absences without disciplinary action:
Employees are allowed an excuse in emergencies like jury duty, funerals, childbirth, personal problems, car accidents, grief, and medical/clinical visits. All this is applicable when the employee submits a proven documented letter.
5. Attendance policy exceptions:
There are no disciplinary actions against the employees absent from work for bereavement, military duty, or jury duty. These exceptions are made after valid documents are submitted. Use Case of Employee Attendance Policy. Every company has an employee attendance policy, and the employee handbook consists of the attendance policy that helps create employee punctuality and discipline. The attendance policy applies to all employees, whether they are temporary or permanent employees.
